Why Hiring Still Takes Too Long

• Fragmented tools (job boards, email, spreadsheets, video calls) don’t talk to each other.
• Manual CV screening and repeated back-and-forth.
• Poor visibility on priorities and pipeline progress.
• Uneven candidate experience that weakens your employer brand.

Outcome: longer time-to-hire, rising costs, and burnt-out teams.

A Powerful Tool That Saves Hours Each Week

VanillaHR unifies your process with built-in AI to accelerate every step:

1. AI-assisted job creation: Provide role, skills, location, and seniority. Get a clear, inclusive, SEO-friendly job post—ready to publish.
2. Multi-posting & custom career page: Branded page (design, copy, integration) + multi-channel distribution.
3. CV analysis & skills extraction: AI parsing, matching & scoring versus the job. Focus on the shortlist top.
4. Automated interviews (phone or one-way video):
   • Phone: an AI agent calls, asks key questions, and records responses.
   • One-way video: candidates respond on their time; AI provides summaries and insights.
5. Custom workflows & reporting: Tailored stages, roles/permissions, dashboards, and exportable reports.
6. Frictionless collaboration: Notes, tags, mentions, email templates, and scheduling in one place.

Tangible Benefits You’ll Feel This Week

• –50% time on pre-screening via automated scoring.
• –70% emails through templates and standardized steps.
• Better shortlists: stronger profiles reach you faster.
• Improved candidate experience: structured updates, shorter delays, stronger brand.

Already using an ATS? VanillaHR migrates your data and reproduces your workflows—without the headache.

A Streamlined Process with VanillaHR

1. Brief the AI (2–3 minutes) → polished job post.
2. Publish to your career page + job boards.
3. Let AI triage (CV parsing, scoring, pre-selection).
4. Launch automated interviews (phone/video) for knockout questions.
5. Invite finalists to live interviews with structured guides.
6. Decide as a team with side-by-side comparisons and a synthesis report.
7. Sign and trigger a coherent onboarding (integrations available).

Use Cases

• Growing SMEs: 5–15 hires/year, need a simple, fast framework.
• Scale-ups: higher volume, multiple hiring managers, granular reporting.
• Recruitment agencies: custom developments and client-branded flows.
• Enterprises: standardization, compliance, access governance.

AI Focus: Objectivity, Speed, Traceability

• Matching & scoring to reduce manual bias.
• Automatic summaries after asynchronous interviews.
• Smart alerts (scarce profiles, time-to-fill risks).
• Decision history for auditability and compliance.

AI doesn’t replace people—it frees time and structures decisions.

30-Second ROI Example

• Time saved per hire (triage + coordination): 4–8 hours
• Fully-loaded recruiter cost: €40–€60/hour
• Estimated saving: €160–€480 per hire

Multiply by annual volume: the subscription often pays for itself in a few hires.

Candidate Experience: Faster, Clearer, More Human

• Smart forms and automatic acknowledgments.
• Asynchronous interviews that respect candidate time.
• Consistent messaging and timelines reinforce your brand.
• Accessibility and compliance by design.

What Makes VanillaHR Different

• AI by design (not a bolt-on).
• Career pages built and integrated for you.
• Truly custom workflows & reporting.
• Simple migration from your current tool (secure data handling).
• Hands-on support for onboarding and ongoing optimization.

SEO Tips for Your Job Posts

• Clear titles: “Flutter Mobile Developer — Full-time — Bordeaux (M/F)”.
• Strategic keywords (missions, tech stack, location) inside the description.
• A unique, honest “Why join us?” paragraph.
• JobPosting schema on the job page when possible.
• Readable URLs and benefit-oriented meta descriptions.

FAQ